FAQ

1. What records are available in the Real Estate Division?

The Real Estate Division of the Hall County Clerk of Court’s office maintains the following records:

  • Deeds
  • Liens
  • UCC (Uniform Commercial Code) filings
  • Plats (property maps)

Many of these records are available online 24/7 by creating an account with the Georgia Superior Court Clerk’s Cooperative Authority. (http://www.gsccca.org)

2. When can I access these records?

The records are available for inspection Monday through Friday, from 8:00 A.M. to 4:45 P.M., except for official County Government office closings. The office is located at 116 Spring Street SE, in the Basement floor of the Courthouse Annex in downtown Gainesville.

Many of these records are available online 24/7 by creating an account with the Georgia Superior Court Clerk’s Cooperative Authority. (http://www.gsccca.org)

3. How can I obtain paper copies of records?

If you have the Book & Page number(s) for the document, you can request paper copies by:

  1. Mailing the Book & Page number with a check made payable to the Hall County Clerk of Court Real Estate Division, PO Box 1275, Gainesville GA 30503.
  2. The copy fee is $1.00 per page.
  3. If you need the document certified, the fee is $2.00 for certification plus $.50 per page.

We accept cash, checks, and money orders for all fees. Requests will be processed and mailed back to you after payment is received.

4. Can I request a search for documents?

No, our office does not do searches/or title information, but you or your representative can come to our office for assistance in searching for documents. You will need to know:

  • The year(s) to search
  • The name(s) under which the document was filed

A fee will be charged for all copies made during the search process.

5. What should I do if I need legal advice or have questions about a document?

Our office is a recording/retrieval station and we are not able to advise on the legalities of documents or how they should be drafted. Additionally, our office does not provide blank forms. We recommend consulting an attorney to discuss legal matters, including issues related to property ownership or documents filed against you.

6. What are the current recording fees?

As of January 2020, the fee to record most documents is $25.00 per document. This includes cancellations and assignments, which also incur a $25.00 fee per reference.

All fees are set by State Law (OCGA 15-6-77).

7. How can I record a Real Estate document?

In accordance with House Bill 1952, effective January 1, 2025, all documents (Deeds, GED, UCC, and Plats) must be filed electronically through the Georgia Superior Court Clerk’s Cooperative Authority Portal at (http://www.gsccca.org). This process requires a debit/credit card to process and also a map/parcel number.

Documents must meet the State's recording standards and will be processed electronically. It may take several days for the document to be processed, and it will be returned to the filer electronically.

8. Can I record blueprints or building plans?

No, this office does not record blueprints or building plans. For these documents, please contact your builder or architect.

9. Where should I file a Plat?

Plats must be filed through the Georgia Superior Court Clerk’s Cooperative Authority Portal using the required State Standards for electronic filing (eFile). (http://www.gsccca.org)

If you’re looking for a Plat that is not filed in our office, you may want to contact a surveyor.

10. Where can I find other property-related information?

Property Tax Information (such as GIS info, Homestead Exemption, and tax amounts) is available from the Tax Assessor’s office. https://www.hallcounty.org/239/Tax-Assessors

County Tax Sales information is available from the Tax Commissioner’s office. https://hallcountytax.org

Property Zoning information (building codes, septic systems, etc.) can be obtained from the Hall County Planning and Zoning Department. https://www.hallcounty.org/150/Planning-Zoning

These offices are located at the Hall County Government Building at 2875 Browns Bridge Road.

11. Where can I find information about Divorce or Criminal Court Cases?

Divorce and Criminal Court case records are located in the Clerk of Court’s Main Office located at 225 Green Street, on the Ground Floor of the Courthouse. You can also search the online docket 24/7 at https://docket.hallcourts.com

12. Who handles the assignment of addresses?

Our office does not handle or assign addresses. For information regarding property addresses, please contact the Hall County Planning & Zoning Department. https://www.hallcounty.org/150/Planning-Zoning

13. Where can I find Estate or Will information?

Estate and Will documents are available through the Probate Court located in the Courthouse Annex in downtown Gainesville. https://www.hallcounty.org/484/Probate-Court

14. Where do I obtain documents related to cancellations or closings?

Documents related to cancellations should come from your financial lien holder, and closing documents should be obtained from your attorney.

15. Does the Real Estate Division handle Foreclosures or Tax Sales?

No, the Real Estate Division does not handle foreclosures or tax sales. For information related to foreclosures or tax sales, please contact the entity conducting the sale.

16. Where can I find birth or death records?

Birth and death records can be obtained from the Hall County Health Department. https://phdistrict2.org/hall-county-health-department

All records found in the Real Estate division are open to the public for viewing and retrieval during regular business hours, so no Open Records request are processed by this division.

We hope this FAQ guide helps you navigate the services provided by the Hall County Clerk of Court’s Real Estate Division. If you need further assistance, please don’t hesitate to contact us at CHiggins@HallCounty.org or 770-531-7058.

Real Estate