Civil Division

The Civil Division is responsible for filing and processing civil cases for Superior and State Courts. This division also processes notary public appointments, receives trade name applications, records military discharges, prepares civil cost bills, records adoptions, and manages the Business, Professional and Administrative Docket.

  • Notary

    Begin the application process to become a Notary Public here. Notary Public Appointments incur a fee of $55.00. We accept credit card, money order, certified check or cash.

  • Case Search

    To search for information on your case, including your court date and case files, search the online docket.

  • Military Discharge Records

    Any veteran desiring to have his or her military discharge records permanently recorded in the Office of the Clerk of Superior Court of Hall County should bring the records to the Clerk's Office in the Ground Floor of the Hall County Courthouse at 225 Green Street, SE Gainesville, Ga 30501.

    There is no filing fee for this service, nor is there a fee for obtaining copies, certified or otherwise. However, to protect military discharge records against fraudulent misuse, strict enforcement of Georgia laws are followed concerning who may view and receive copies of discharge records. The following is a synopsis of the law governing the confidentiality of records.

    Military discharge records include:

    Copy 4, DD Form 214 issued by the United States government;

    Any copy of DD Form 214 with a raised seal issued by the United States National Personnel Records Center; or

    United States National Archives Form 13038.

    Georgia Laws, Code Section 15-6-72.

    (c)(1) Any DD-214 record filed pursuant to this Code section shall for a period of 50 years following its filing be exempt from Chapter 18 of Title 50, relating to open records. During that 50 year period, it shall be unlawful for any person to permit inspection of any such record, to disclose information contained in any such record, or to issue a copy of all or any part of such record except as authorized by this subsection or by order of a court of competent jurisdiction.

    (2) Upon presentation of proper identification, any of the following persons may examine a record filed pursuant to this Code section or obtain free of charge a copy or certified copy of all or part of such record:

    (A) The person who is the subject of the record; (B) The spouse or next of kin of the person who is the subject of the record; (C) A person named in an appropriate power of attorney executed by the person who is the subject of the record; (D) The administrator, executor, guardian, or legal representative of the person who is the subject of the record; or (E) An attorney for any person specified in subparagraphs (A) through (D) of this paragraph. (3) Records kept pursuant to this Code section shall not be reproduced or used in whole or in part for any commercial or speculative purposes. (4) Any individual, agency, or court which obtains information pursuant to this subdivision shall not disseminate or disclose such information or any part thereof except as authorized in this subsection or otherwise by law. (5) Violation of this subsection shall constitute a misdemeanor and shall be punished by a fine not to exceed $5,000.00; provided, however, that the clerk of the superior court shall not be liable and shall be held harmless for any act of any person who copies, reproduces, or uses records in violation of this subsection.

  • Forms

    Please visit the Family Law Information Center for more information related to divorce, child custody, child support, spousal support, legitimation, and related matters. The Clerk’s Office is prohibited by law from giving legal advice.

  • Contact Information

    Contact the Civil Division

    770-503-3217
    CivilDivison@HallCounty.org

FAQ

Clerk's Offices